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Explore: Production Assistant – Local Film Set
Brief description of the role
Key responsibilities and day to day tasks of the job
On a typical day, I start by checking the call sheet and confirming the day’s schedule with different departments to make sure everyone is on the same page. I help coordinate the arrival of equipment, props, and crew members to the set, ensuring everything is ready before filming begins.
Throughout the day, I assist the assistant director and production manager with organizing and distributing paperwork like shot lists, scripts, and release forms. I also help manage walkie-talkie communication to keep the team connected and informed.
During filming, I support the crew by setting up and moving equipment, adjusting lighting, and preparing the set for the next scenes. When actors or crew members need anything, I’m there to quickly fetch props, water, or tools, helping to maintain the flow of production without delays.
I’m responsible for keeping the set clean and safe by ensuring cables are taped down, trash is collected, and safety protocols are followed. I also take notes on the filming process, such as tracking scene progress and any issues that arise, to assist the production team with planning and problem-solving.
Between scenes, I help coordinate breaks, organize meal times, and assist with transport arrangements for cast and crew when needed. I also handle small errands like delivering scripts or picking up supplies.
This role requires me to stay flexible and ready to jump in wherever help is needed, from assisting the art department with set decoration to supporting the camera crew during equipment changes.
Enjoyed this the most
What I enjoyed most was being right in the heart of the filmmaking process. It was incredible to see how all the different pieces fit together—from the creative ideas of the director to the technical skills of the camera and lighting crews. I loved the energy on set; everyone was focused yet collaborative, and the fast pace kept me engaged all day.
I also really appreciated the variety in the work. No two days were the same, and I got to learn so much by observing professionals in different roles. Whether I was helping set up a scene, coordinating with the actors, or solving last-minute challenges, I felt like I was truly contributing to something exciting and creative.
Also, I enjoyed the teamwork and sense of community on set. Everyone depended on each other, and being part of that supportive environment motivated me to do my best and keep learning.
Biggest Challenge
My biggest challenge was keeping up with the fast pace and unpredictability of the film set. Things often change quickly — whether it’s a last-minute schedule shift, technical issue, or creative decision — and I had to learn to stay calm and adapt on the fly.
At first, it was tough to remember all the different names, roles, and workflows, especially since the crew is made up of many specialists working simultaneously. I also found balancing multiple tasks at once challenging, like running errands while keeping an eye on what was happening on set.
But over time, I improved by staying organized, asking questions, and observing how experienced team members handled pressure. Learning to prioritize and communicate clearly helped me manage the chaos better and become a more reliable part of the crew.
How this vacation work relates to your field of study
This vacation work gave me valuable real-world experience that directly complements my studies in film and media production. While my coursework covers the theory and technical skills behind filmmaking, being on set allowed me to see how those concepts come to life in practice.
I got to observe the collaboration between different departments—like directing, camera, sound, and art—which deepened my understanding of the production pipeline. It also helped me appreciate the importance of organization and communication, skills that aren’t always emphasized in the classroom but are essential on set.
By participating in the day-to-day operations of a film shoot, I connected what I learn academically with practical tasks like coordinating schedules, managing equipment, and supporting creative decision-making. This hands-on experience has strengthened my confidence and clarified my career goals within the industry.
Skills acquired
During my time as a Production Assistant, I developed strong organizational skills by managing schedules, paperwork, and equipment logistics to keep the set running smoothly. I became adept at multitasking and prioritizing, which helped me handle a variety of responsibilities under tight timeframes.
I improved my communication skills significantly, learning how to relay information clearly and quickly between different departments and team members, which is crucial on a busy film set. I also learned to work collaboratively within a diverse team, understanding the importance of flexibility and patience in a creative environment.
On a technical level, I gained basic knowledge of film production equipment and processes, which gave me a better appreciation of the craft behind filmmaking. Additionally, I strengthened my problem-solving abilities by thinking on my feet and assisting with unexpected challenges during filming.
Finally, I learned about professionalism and responsibility in a high-pressure setting, including punctuality, attention to detail, and following safety protocols to ensure a smooth and safe production.
School subjects / tertiary courses / required certificates
School Subjects:
Focus on subjects like English and Communication to develop strong writing and speaking skills. Drama, Art, or Media Studies are also helpful for understanding storytelling and creative processes. Basic Computer Literacy is useful too, especially for learning production software.
Tertiary Courses:
A diploma or degree in Film Production, Media Studies, Communication, or Digital Media is highly relevant. Short courses or workshops in film production, camera operation, lighting, or editing can give you practical skills and a competitive edge.
Required Certificates:
While formal certificates are often not mandatory for entry-level production assistant roles, having a First Aid certificate is a big plus since film sets prioritize safety. Health and safety training or a basic production assistant course can also boost your employability.
Kind of work environment (e.g Office based, remote, fieldwork etc)
As a Production Assistant, you mostly work in a fieldwork environment, which means being on set or location shoots. This can involve indoor studios, outdoor locations, or a mix of both depending on the project. The job is very hands-on and fast-paced, requiring physical presence to assist with equipment, coordinate crew, and support filming activities.
Occasionally, you might do some office-based tasks such as scheduling, paperwork, or coordinating logistics, but the bulk of the work happens on site where the production is happening. The environment can be dynamic and sometimes unpredictable, with early mornings, long hours, and moving between different locations.
Tips for gaining vacation work experience in this field
1. Be proactive and eager to learn. Film sets move fast, and showing enthusiasm and willingness to help with any task goes a long way.
2. Stay organized and flexible. You’ll often juggle multiple responsibilities and last-minute changes, so being adaptable and keeping track of details is key.
3. Build good communication skills. Clear, polite, and timely communication with crew members makes you reliable and valuable on set.
4. Network and connect. Use the opportunity to meet people in different roles. Ask questions and learn from their experience—it can open doors later.
5. Prepare for long days and physical work. The job often requires standing, moving equipment, and staying alert for many hours.
6. Learn basic film terminology and processes before you start. Having a foundation will help you follow what’s happening and contribute more effectively.
7. Dress appropriately. Wear comfortable clothes and closed-toe shoes suitable for active, sometimes outdoor, environments.
8. Be patient and positive. Production work can be hectic and stressful, but maintaining a good attitude helps the whole team.